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T H E   P A Y R O L L  O F F I C E

 

Hunter is CUNY

 





 

 

The Payroll Office is available to answer any questions you may have. The Payroll office is located in the East Building, Room 1501.

NAME
Population
Telephone Number
Susan Jones-Crenshaw, Asst. Director
772-4097
Keneisha Morris
City Payroll ,Full Time Faculty
772-4543
Angie Rivera
City Payroll Full Time Faculty
772-4324
Japhia Gordon
Non-Teaching Adjunct
772-4350
Valerie Ewell Payroll Distribution
772-6013
Candice Ogbunugafor
Non Resident Alien
396-6014
Yulonda Watson
Direct Deposit & Payroll Distribution
772-4163
Rosalia Cunha
Duplicate W-2's ,Teaching Adjunct, Overtime
772-4396
Faith Coleman Payroll Distribution
396-6015
Payroll Fax Number  
212 650 3239

 

 


 


 

 

-- CALENDAR/SCHEDULES --

STATE PAYROLL CALENDAR                                                                    top


Payday is the Thursday following the ending date of the payroll period. When a payday falls on a holiday, the check will be dated the previous day. Payday is indicated in green.

January  2014

Sun
Mon
Tue
Wed
Thu
Fri
Sat
      1 2 3 4
5 6 7 8 9 10 11
12 13 14 15 16 17 18
19 20 21 22 23 24 25
26 27 28 29 30 31  

February  2014

Sun
Mon
Tue
Wed
Thu
Fri
Sat
            1
2 3 4 5 6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 28 26 27 28  

March  2014

Sun
Mon
Tue
Wed
Thu
Fri
Sat
            1
2 3 4 5 6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28 29
30 31          

April  2014

Sun
Mon
Tue
Wed
Thu
Fri
Sat
    1 2 3 4 5
6 7 8 9 10 11 12
13 14 15 16 17 18 19
20 21 22 23 24 25 26
27 28 29 30      

May  2014

Sun
Mon
Tue
Wed
Thu
Fri
Sat
        1 2 3
4 5 6 7 8 9 10
11 12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29 30 31

June  2014

Sun
Mon
Tue
Wed
Thu
Fri
Sat
1 2 3 4 5 6 7
8 9 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30          

July  2014

Sun
Mon
Tue
Wed
Thu
Fri
Sat
    1 2 3 4 5
6 7 8 9 10 11 12
13 14 15 16 17 18 19
20 21 22 23 24 25 26
27 28 29 30 31    

August  2014

Sun
Mon
Tue
Wed
Thu
Fri
Sat
          1 2
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29 30
31            

September  2014

Sun
Mon
Tue
Wed
Thu
Fri
Sat
  1 2 3 4 5 6
7 8 9 10 11 12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28 29 30        

October  2014

Sun
Mon
Tue
Wed
Thu
Fri
Sat
      1 2 3 4
5 6 7 8 9 10 11
12 13 14 15 16 17 18
19 20 21 22 23 24 25
26 27 28 29 30 31  

November  2014

Sun
Mon
Tue
Wed
Thu
Fri
Sat
            1
2 3 4 5 6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28 29
30            

December 2014

Sun
Mon
Tue
Wed
Thu
Fri
Sat
  1 2 3 4 5 6
7 8 9 10 11 12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28 29 30 31      


 

 

CITY PAYROLL CALENDAR                                                                       top


Payday is the Friday following the ending date of the payroll period. When a payday falls on a holiday, the check will be dated the previous day. Payday is indicated in green.

January  2014

Sun
Mon
Tue
Wed
Thu
Fri
Sat
      1 2 3 4
5 6 7 8 9 10 11
12 13 14 15 16 17 18
19 20 21 22 23 24 25
26 27 28 29 30 31  

February  2014

Sun
Mon
Tue
Wed
Thu
Fri
Sat
            1
2 3 4 5 6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 28 26 27 28  

March  2014

Sun
Mon
Tue
Wed
Thu
Fri
Sat
            1
2 3 4 5 6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28 29
30 31          

April  2014

Sun
Mon
Tue
Wed
Thu
Fri
Sat
    1 2 3 4 5
6 7 8 9 10 11 12
13 14 15 16 17 18 19
20 21 22 23 24 25 26
27 28 29 30      

May  2014

Sun
Mon
Tue
Wed
Thu
Fri
Sat
        1 2 3
4 5 6 7 8 9 10
11 12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29 30 31

June  2014

Sun
Mon
Tue
Wed
Thu
Fri
Sat
1 2 3 4 5 6 7
8 9 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30          

July  2014

Sun
Mon
Tue
Wed
Thu
Fri
Sat
    1 2 3 4 5
6 7 8 9 10 11 12
13 14 15 16 17 18 19
20 21 22 23 24 25 26
27 28 29 30 31    

August  2014

Sun
Mon
Tue
Wed
Thu
Fri
Sat
          1 2
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29 30
31            

September  2014

Sun
Mon
Tue
Wed
Thu
Fri
Sat
  1 2 3 4 5 6
7 8 9 10 11 12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28 29 30        

October  2014

Sun
Mon
Tue
Wed
Thu
Fri
Sat
      1 2 3 4
5 6 7 8 9 10 11
12 13 14 15 16 17 18
19 20 21 22 23 24 25
26 27 28 29 30 31  

November  2014

Sun
Mon
Tue
Wed
Thu
Fri
Sat
            1
2 3 4 5 6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28 29
30            

December 2014

Sun
Mon
Tue
Wed
Thu
Fri
Sat
  1 2 3 4 5 6
7 8 9 10 11 12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28 29 30 31      


 

ADJUNCT PAYROLL SCHEDULE                                                               top

 

The schedule below is for Teaching Adjuncts for Summer2014 Semester. Appointment letters must be submitted to Human Resources via the Adjunct Employee Management System (AEMS) to comply with deadlines set by the Office of the State Comptroller.

 

● Appointments for AEMS sessions IA, IB, IC are dueMay 5

● Appointments for AEMS session II are dueMay 27

 

Please note:

Late paper work could result in an employee being disproportionately taxed.

 

Academic Session

Academic Period

Pay Dates

Use AEMS Session

Session 1 - 5 weeks

06/02 – 07/3/2014

6/26/2014

SUMMER IA

6/02 – 7/10

 

7/10/2014

 

Session 1 - 6 weeks

06/02 – 07/10/2014

6/26/2014

 

 

7/10/2014

Session 1 - 8 weeks

06/02 – 07/24/2014

6/26/2014

SUMMER IB

6/02 – 7/24

 

7/10/2014

 

 

7/24/2014

Session 1 - 11 weeks

06/02 – 08/14/2014

6/26/2014

SUMMER IC

6/02 – 8/14

 

7/10/2014

 

7/24/2014

 

 

8/7/2014

Session 2 - 5 weeks

07/14 – 08/14/2014

7/24/2014

SUMMER II

7/07 – 8/14

 

8/7/2014

 

Session 3 - 5 weeks

07/07 – 08/07/2014

7/24/2014

 

 

8/7/2014

 

Please be advised that if an employee is being appointed across multiple academic sessions, the Payroll Department will adjust the employee’s pay to reflect the additional payments in accordance with the pay dates established above.

 


 


State/City - Hourly Employees Payroll Information and Schedule                                             top

Hourly Employee Guidelines

Pay Schedules

The Hourly Employee pay date schedules below provide the period worked, when timesheets are due in Payroll and corresponding pay dates for State and City employees.

  • State Payroll

The pay periods are bi-week periods that start on Thursday and end on Wednesday. All Hourly Personnel are paid on a 4-week lag-basis.

For example: if you start working during the period 1/12– 1/25/14, your earliest paycheck will be 02/20/14.

HUNTER COLLEGE - STATE SCHEDULE

PAY DATE SCHEDULE FOR HOURLY PAYROLL

7/1/14 - 6/30/15

PR # PERIOD COVERED     T/S DUE IN PAYROLL PAYDATE
27-00 6/29/2014 - 6/30/2014 7/2/14 - 7/2/14 8/7/2014
01-09 7/1/2014 - 7/12/2014 7/10/14 - 7/14/14 8/7/2014
02-10 7/13/2014 - 7/26/2014 7/24/14 - 7/28/14 8/21/2014
03-11 7/27/2014 - 8/9/2014 8/7/14 - 8/11/14 9/4/2014
04 -12 8/10/2014 - 8/23/2014 8/21/14 - 8/25/14 9/18/2014
05-13 8/24/2014 - 9/6/2014 9/4/14 - 9/8/14 10/2/2014
06-14 9/7/2014 - 9/20/2014 9/18/14 - 9/22/14 10/16/2014
07-15 9/21/2014 - 10/4/2014 10/2/14 - 10/6/14 10/30/2014
08-16 10/5/2014 - 10/18/2014 10/16/14 - 10/20/14 11/13/2014
09-17 10/19/2014 - 11/1/2014 10/30/14- 11/3/14 11/26/2014
10-18 11/2/2014 - 11/15/2014 11/13/14 - 11/17/14 12/11/2014
11-19 11/16/2014 - 11/29/2014 11/27/14 - 12/1/14 12/23/2014
12-20 11/30/2014 - 12/13/2014 12/11/14 - 12/15/14 1/8/2015
13-21 12/14/2014 - 12/27/2014 12/26/14 - 12/29/14 1/22/2015
14-22 12/28/2014 - 1/10/2015 1/8/15 - 1/12/15 2/5/2015
15-23 1/11/2015 - 1/24/2015 1/22/15 - 1/26/15 2/19/2015
16-24 1/25/2015 - 2/7/2015 2/5/15 - 2/19/15 3/5/2015
17-25 2/8/2015 - 2/21/2015 2/19/15 - 2/23/15 3/19/2015
18-26 2/22/2015 - 3/7/2015 3/5/15 - 3/9/15 4/2/2015
19-01 3/8/2015 - 3/21/2015 3/19/15 - 3/23/15 4/16/2015
20-02 3/22/2015 - 4/4/2015 4/2/15 - 4/6/15 4/30/2015
21-03 4/5/2015 - 4/18/2015 4/16/15 - 4/20/15 5/14/2015
22-04 4/19/2015 - 5/2/2015 4/30/15 - 5/4/15 5/28/2015
23-05 5/3/2015 - 5/16/2015 5/14/15 - 5/18/15 6/11/2015
24-06 5/17/2015 - 5/30/2015 5/28/15 - 6/1/15 6/25/2015
25-07 5/31/2015 - 6/13/2015 6/11/15 - 6/15/15 7/9/2015
26-08 6/14/2015 - 6/27/2015 6/25/15 - 6/29/15 7/23/2015
27-00 6/28/2015 - 6/30/2015 7/9/15 - 7/9/15 8/6/2015
01-09 7/1/2015 - 7/12/2015 7/9/15 - 7/13/15 8/6/2015

 

* Wednesday and Thursday only (Summer Schedule)

 

 

 

 

  • City Payroll /Campus School Hourly Employees

The pay periods are bi-week periods that start on Sunday and end on Saturday. All Hourly Personnel are paid on a 3-week lag-basis.

For example: if you start working 1/19/14– 2/01/14, your earliest paycheck will be 2/14/14

HUNTER COLLEGE - CITY SCHEDULE
PAY DATE SCHEDULE FOR COLLEGE ASSISTANTS/PER DIEMS
07/01/14 - 06/30/15
PR #   PERIOD COVERED       DUE IN PAYROLL PAYDATE
27   06/22/14 - 06/30/14   07/01/14 07/18/14
1   07/01/14   07/05/14   07/08/14 07/18/14
2   07/06/14 - 07/19/14   07/21/14 08/01/14
3   07/20/14 - 08/02/14   08/04/14 08/15/14
4   08/03/14 - 08/16/14   08/18/14 08/29/14
5   08/17/14 - 08/30/14   09/01/14 09/12/14
6   08/31/14 - 09/13/14   09/15/14 09/26/14
7   09/14/14 - 09/27/14   09/29/14 10/10/14
8   09/28/14 - 10/11/14   10/13/14 10/24/14
9   10/12/14 - 10/25/14   10/27/14 11/07/14
10   10/26/14 - 11/08/14   11/10/14 11/21/14
11   11/09/14 - 11/22/14   11/24/14 12/05/14
12   11/23/14 - 12/06/14   12/08/14 12/19/14
13   12/07/14 - 12/20/14   12/22/14 01/02/15
14   12/21/14 - 01/03/15   01/05/15 01/16/15
15   01/04/15 - 01/17/15   01/19/15 01/30/15
16   01/18/15 - 01/31/15   02/02/15 02/13/15
17   02/01/15 - 02/14/15   02/16/15 02/27/15
18   02/15/15 - 02/28/15   03/02/15 03/13/15
19   03/01/15 - 03/14/15   03/16/15 03/27/15
20   03/15/15 - 03/28/15   03/30/15 04/10/15
21   03/29/15 - 04/11/15   04/13/15 04/24/15
22   04/12/15 - 04/25/15   04/27/15 05/08/15
23   04/26/15 - 05/09/15   05/11/15 05/22/15
24   05/10/15 - 05/23/15   05/25/15 06/05/15
25   05/24/15 - 06/06/15   06/08/15 06/19/15
26   06/07/15 - 06/20/15   06/22/15 07/02/15
27   06/21/15 - 06/30/15   07/02/15 07/17/15
1   07/01/15 - 07/04/15   07/06/15 07/17/15
2   07/05/15 - 07/18/15   07/20/15 07/31/15

 

Delay of Payment

A payment will be delayed if:

  • No appointment card is received.

  • No timesheet is received.

Annual/Sick Leave

Student Aides do not accumulate sick or annual leave.

Hourly Personnel– Must work 500 hours before they can use annual and sick leave. Annual leave must be used prior to the ending of the fiscal year 6/30.

    • Annual Leave : For every 15 hours worked, one hour of annual leave is earned (15 hrs worked=1 hr. A/L)

  • At the beginning of the employee’s 5 th year, for every 11 hours worked, one hour of annual leave is earned (11 hrs worked = 1hr. A/L

    • Sick Leave: For every 20 hours worked, one hour of sick leave is earned (20 hrs. worked=1 hr. S/L)

  • Using Annual/Sick Leave

    • After meeting the 500-hour requirement, all annual leave must be used prior to the end of the fiscal year (6/30). The Supervisor and the Hourly Employee should work out a vacation schedule to exhaust all annual leave prior to this deadline. Annual leave does not carry over to the new fiscal year (7/1).
    • After meeting the 500-hour requirement, all unused sick leave will be carried over to the new fiscal year (7/1).
    • - After working 500 hours in 3 consecutive years it is not necessary to meet the 500-hour requirement. Annual and sick leave can be used as soon as it is earned

Rate Increases

Rate increases are requested by the department, and need the Chair/Director’s approval, the respective Vice President’s approval and the approval of Human Resources.

Social Security and Medicare Tax Status

All College Assistants who wish to be exempt from Social Security and Medicare must meet the following criteria:

  • Must be at least a half time student anywhere in CUNY
  • Must bring a Bursar’s Receipt to the Payroll Department in Room 1501E

 




Payroll Distribution Schedule                                                                   top
Session Appointment Start Date Appointment End Date Payroll Int Number Payroll Ext Number Payroll
Period Start Date
Payroll Period End Date T/S Due Tuesday ** Check Date Thursday Split PP
SPRING NTA 2014 01/27/2014 05/31/2014 23 6 5/18/2014 5/31/2014 6/3/2014 6/26/2014  
               
           
SUMMER NTA 2014 06/01/2014 08/27/2014 24 7 06/01/2014 06/14/2014 06/17/2014 07/10/2014  
  25 8 06/15/2014 06/28/2014 07/01/2014 07/24/2014  
  26 9 06/29/2014 06/30/2014 07/15/2014 08/07/2014 *
  26 9 07/01/2014 07/12/2014 07/15/2014 08/07/2014 *
  1 10 07/13/2014 07/26/2014 07/29/2014 08/21/2014  
  2 11 07/27/2014 08/09/2014 08/12/2014 09/04/2014  
  3 12 08/10/2014 08/23/2014 08/26/2014 09/18/2014  
      4 13 08/24/2014 08/27/2014 09/09/2014 10/02/2014 **
      4 13 08/28/2014 09/06/2014 09/09/2014 10/02/2014 **
* split payroll due to new fiscal year
** split due to end of summer 2014 and beginning of fall 2014

 

-- SERVICES --

DIRECT DEPOSIT                                                                                      top


Hunter College participates in the Direct Deposit Program offered by the Office of the State Comptroller Direct deposit offers you a safer faster and easier way to receive your pay. Your paycheck is electronically deposited into an account(s) of your choice. There is no need to wait for a check to clear, and your salary is therefore available to you in advance of a check mailed to your bank by the College or picked up from Check Distribution on payday.

Employees must meet minimal requirements to receive Direct Deposit. For further information, or to pick up a Direct Deposit form, visit the Payroll Office, located in Room 1501 East, or call the Payroll Office at 772-4395.

The Direct Deposit form may be downloaded here: Direct Deposit Form

If you are currently on Direct Deposit in one position and are being paid in an additional title, and your banking information is the same, complete a Direct Deposit Amendment form. The Direct Deposit Amendment form may be downloaded here: Direct Deposit Ammendment

For frequently asked questions about direct deposit click on http://www.osc.state.ny.us/payroll/files/ddfaq.htm. This link will direct you to a page on the New York State Office of the Comptroller's web site.

 

 

 

TAX WITHHOLDING                                                                                  top

Federal and State deduction forms may be obtained in the Payroll Office. You may also download them here:

 

 

 

 

 

COLLEGE SAVING PROGRAM                                                                  top

College Savings Program Direct Plan provides New York families with a tax-advantaged way to save for college, and allows City employees to save for college through easy payroll deductions.

Here are some of the highlights of the College Savings Program:

  • Low initial investment amounts
  • Low fees
  • Federal income tax advantages
  • Additional advantages for New York State taxpayers
  • Unlimited account access
  • Broad eligibility
  • Higher contribution limits
  • Gift tax advantages

For further information about this program you can visit www.nysaves.org or contact the Benefits Office at 772-4512.

 

 

PSC/CUNY FEDERAL CREDIT UNION                                                         top

The PSC/CUNY Federal Credit Union offers instructional staff members a wide range of banking services. A not-for-profit organization owned entirely by its members, it provides the following advantages:

  • High Interest on Savings
  • Payroll Deduction
  • CDs and IRA Accounts at favorable rates.
  • Loans
  • Insurance
  • Share Drafts (Checking)
  • Automatic Teller Machine (ATM) Cards
  • Automated Clearing House
  • VISA
  • Home Banking
  • On Line Bill-Payer Services

For more information about becoming a member call 1-212- 354 -2238 or visit the website at www.psccunyfcu.org

 

 

MUNICIPAL CREDIT UNION (MCU)                                                            top 

MCU is a full-service financial institution that offers City employees and Federal or State employees who works in one of the five boroughs,a range of financial services, such as:

  • Checking and savings accounts
  • Visa cards
  • Mortgages
  • Loans
  • ATM access
  • Money market accounts
  • Individual retirement accounts

For information about becoming a member call 1- 212- 238 -3300 or visit the website at www.nymcu.org

 

 

The Earned Income Tax Credit in New York City                                    top

 

http://taxes.about.com/od/deductionscredits/qt/earnedincome.htm

 

 


 

 

 

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mailto:jean.willis@hunter.cuny.edususan.jones-crenshaw@hunter.cuny.edu