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T H E   P A Y R O L L  O F F I C E

 

Hunter is CUNY

 





 

 

The Payroll Office is available to answer any questions you may have. The Payroll office is located in the East Building, Room 1501.

NAME
Population
Telephone Number
Susan Jones-Crenshaw, Asst. Director
City Payroll , Skilled Trades, Civil Service
772-4097
Keneisha Morris
Adjunct
772-4543
Aiesha Edelen
Hourly Payroll
396-6013
Japhia Gordon
Adjunct
772-4350

Ayisha Ibrahim

Overtime/Facility
772-4324
Candice Ogbunugafor
Non Resident Alien
396-6014
Yulonda Watson
Direct Deposit & Payroll Distribution
772-4163
Kameeka Burke
Duplicate W-2's & Payroll Distribution
396-6015
Payroll Fax Number  
212 650 3239

 

 


 


 

 

-- CALENDAR/SCHEDULES --

STATE PAYROLL CALENDAR                                                                    top


Payday is the Thursday following the ending date of the payroll period. When a payday falls on a holiday, the check will be dated the previous day. Payday is indicated in green.

January  2013

Sun
Mon
Tue
Wed
Thu
Fri
Sat
1
2
3
4 5
6
7
8
9
10
11
12
13 14 15 16 17 18 19
20 21 22 23 24 25 26
27 28 29 30 31    
             

February  2013

Sun
Mon
Tue
Wed
Thu
Fri
Sat
        1 2
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26
27
28

March  2013

Sun
Mon
Tue
Wed
Thu
Fri
Sat
          1 2
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29 30
31            

April  2013

Sun
Mon
Tue
Wed
Thu
Fri
Sat
1
2
3 4 5 6
7 8 9 10 11 12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28 29 30        

May  2013

Sun
Mon
Tue
Wed
Thu
Fri
Sat
      1 2 3 4
5 6 7 8 9 10 11
12 13 14 15 16 17 18
19 20 21 22 23 24 25
26 27 28 29 30 31  

June  2013

Sun
Mon
Tue
Wed
Thu
Fri
Sat
            1
2 3 4 5 6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28 29
30            

July  2013

Sun
Mon
Tue
Wed
Thu
Fri
Sat
  1 2 3 4 5 6
7 8 9 10 11 12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28 29 30 31      

August  2013

Sun
Mon
Tue
Wed
Thu
Fri
Sat
        1 2 3
4 5 6 7 8 9 10
11 12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29 30 31

September  2013

Sun
Mon
Tue
Wed
Thu
Fri
Sat
1 2 3 4 5 6 7
8 9 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30          

October  2013

Sun
Mon
Tue
Wed
Thu
Fri
Sat
    1 2 3 4 5
6 7 8 9 10 11 12
13 14 15 16 17 18 19
20 21 22 23 24 25 26
27 28 29 30 31    

November  2013

Sun
Mon
Tue
Wed
Thu
Fri
Sat
          1 2
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29 30

December 2013

Sun
Mon
Tue
Wed
Thu
Fri
Sat
1 2 3 4 5 6 7
8 9 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30 31        


 

 

CITY PAYROLL CALENDAR                                                                       top


Payday is the Friday following the ending date of the payroll period. When a payday falls on a holiday, the check will be dated the previous day. Payday is indicated in green.

January  2013

Sun
Mon
Tue
Wed
Thu
Fri
Sat
1
2
3
4 5
6
7
8
9
10
11
12
13 14 15 16 17 18 19
20 21 22 23 24 25 26
27 28 29 30 31    
             

February  2013

Sun
Mon
Tue
Wed
Thu
Fri
Sat
        1 2
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26
27
28

March  2013

Sun
Mon
Tue
Wed
Thu
Fri
Sat
          1 2
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29 30
31            

April  2013

Sun
Mon
Tue
Wed
Thu
Fri
Sat
1
2
4 3 4 5
6 7 8 9 10 11 12
13 14 15 16 17 18 19
20 21 22 23 24 25 26
27 28 29 30 31    

May  2013

Sun
Mon
Tue
Wed
Thu
Fri
Sat
      1 2 3 4
5 6 7 8 9 10 11
12 13 14 15 16 17 18
19 20 21 22 23 24 25
26 27 28 29 30 31  

June  2013

Sun
Mon
Tue
Wed
Thu
Fri
Sat
            1
2 3 4 5 6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28 29
30            

July  2013

Sun
Mon
Tue
Wed
Thu
Fri
Sat
  1 2 3 4 5 6
7 8 9 10 11 12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28 29 30 31      

August  2013

Sun
Mon
Tue
Wed
Thu
Fri
Sat
        1 2 3
4 5 6 7 8 9 10
11 12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29 30 31

September  2013

Sun
Mon
Tue
Wed
Thu
Fri
Sat
1 2 3 4 5 6 7
8 9 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30          

October  2013

Sun
Mon
Tue
Wed
Thu
Fri
Sat
    1 2 3 4 5
6 7 8 9 10 11 12
13 14 15 16 17 18 19
20 21 22 23 24 25 26
27 28 29 30 31    

November  2013

Sun
Mon
Tue
Wed
Thu
Fri
Sat
          1 2
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29 30

December 2013

Sun
Mon
Tue
Wed
Thu
Fri
Sat
1 2 3 4 5 6 7
8 9 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30 31        


 

ADJUNCT PAYROLL SCHEDULE                                                               top

 

Winter 2014

All adjunct appointments for the Winter 2014 Semester must be submitted to Human Resources no later than December 23, 2013. There is only one payment (1/23/14) for the Winter 2014 semester.

 

Spring 2014

The schedule below is for Teaching Adjuncts for the Spring 2014 Semester. In order to make the first payment for the Spring Semester (February 20, 2014) all Adjunct Appointment Letters must be submitted to Human Resources by January 13, 2014 . If the appointment letter is not processed in time for the first paycheck distribution, an adjustment will be made to the subsequent check.

 

If you have any questions or require additional information, please call me at

(212)772-4097.

 

 

 

PAYMENT #

1

2

3

4

5

 

 

PAY DATE

02/20/14

03/06/14

03/20/14

04/03/14

04/17/14

 

PAYMENT #

6

7

8

 

 

 

PAY DATE

05/01/14

05/15/14

05/29/14

 

 

Please be advised that this schedule will be available on the Hunter College Payroll website.

 

 

All Non-Teaching Adjuncts and Adjunct College Laboratory Technicians must submit

bi-weekly timesheets for hours worked in accordance with the schedule. The appointment letter (which should reflect the total number of hours approved for the semester) must be submitted to Human Resources by January 13, 2014. The dates on the timesheets must reflect the dates for the current pay period. The time sheets must not exceed the hours on the appointment letter. The input and pay day schedule is attached.

 

 

If you have any questions or require additional information, please call me at

(212)772-4097.

 

Period Covered
Pay date
01/27- 02/08/14
03/06/14
02/09-02/22/14
03/20/14
02/23-03/08/14
04/03/14
03/09-03/22/14
04/17/14
03/23- 04/05/14
05/01/14
04/06-04/19/14
05/15/14
04/20-05/03/14
05/29/14
05/04-05/17/14
06/12/14
05/18-05/31/14

06/26/14

06/01-06/14/14
07/10/14
06/15-06/28/14
07/24/14

 

If you have any questions or require additional information, please call me at

(212)772-4097.

Please be advised that this schedule will be available on the Hunter College Payroll

website.

 

Fiscal Year Semester Session Appointment Start Date Appointment End Date Payroll Int Number Payroll Ext Number Payroll
Period Start Date
Payroll Period End Date T/S Due Tuesday Check Date Thursday
2014 FALL 2013 FALL NTA 2013 08/28/2013   3 13 08/28/2013 09/07/2013 09/10/2013 10/03/2013
09/08/2013 09/21/2013 09/24/2013 10/17/2013
09/22/2013 10/05/2013 10/08/2013 10/31/2013
10/06/2013 10/19/2013 10/22/2013 11/14/2013
10/20/2013 11/02/2013 11/05/2013 11/27/2013
11/03/2013 11/16/2013 11/19/2013 12/12/2013
11/17/2013 11/30/2013 12/03/2013 12/26/2013
12/01/2013 12/14/2013 12/17/2013 01/09/2014
12/15/2013 12/28/2013 12/30/2013 * 01/23/2014
12/29/2013 01/11/2014 01/14/2014 02/06/2014
01/12/2014 01/25/2014 01/28/2014 02/20/2014

* time sheets due on Monday due to holiday

 

 


 


State/City - Hourly Employees Payroll Information and Schedule                                             top

Hourly Employee Guidelines

Pay Schedule

The Hourly Employee pay date schedules below provide the period worked, when timesheets are due in Payroll and corresponding pay dates for State and City employees.

  • State Payroll

The pay periods are bi-week periods that start on Thursday and end on Wednesday. All Hourly Personnel are paid on a 4-week lag-basis.

For example: if you start working 7/17/10– 6/30/10, your earliest paycheck will be 07/29/10.

HUNTER COLLEGE - STATE SCHEDULE

PAY DATE SCHEDULE FOR HOURLY PAYROLL

07/01/11 - 06/30/12

PR # PERIOD COVERED     T/S DUE IN PAYROLL PAYDATE
27-00 6/30/2013 - 6/30/2013 7/11/13 - 7/11/13 8/8/2013
01-09 7/1/2013 - 7/13/2013 7/11/13 - 7/15/13 8/8/2013
02-10 7/14/2013 - 7/27/2013 7/24/13 - 7/29/13 8/22/2013
03-11 7/28/2013 - 8/10/2013 8/7/13 - 8/12/13 9/5/2013
04 -12 8/11/2013 - 8/24/2013 8/21/13 - 8/26/13 9/19/2013
05-13 8/25/2013 - 9/7/2013 9/4/13 - 9/9/13 10/3/2013
06-14 9/8/2013 - 9/21/2013 9/18/13 - 9/23/13 10/17/2013
07-15 9/22/2013 - 10/5/2013 10/2/13 - 10/7/13 10/31/2013
08-16 10/6/2013 - 10/19/2013 10/16/13 - 10/21/13 11/14/2013
09-17 10/20/2013 - 11/2/2013 10/30/13 - 11/4/13 11/28/2013
10-18 11/3/2013 - 11/16/2013 11/13/13 - 11/18/13 12/12/2013
11-19 11/17/2013 - 11/30/2013 11/27/13 - 12/2/13 12/26/2013
12-20 12/1/2013 - 12/14/2013 12/11/13 - 12/16/13 1/9/2014
13-21 12/15/2013 - 12/28/2013 12/26/13 - 12/30/13 1/23/2014
14-22 12/29/2013 - 1/11/2014 1/8/14 - 1/13/14 2/6/2014
15-23 1/12/2014 - 1/25/2014 1/22/14 - 1/27/14 2/20/2014
16-24 1/26/2014 - 2/8/2014 2/5/14 - 2/10/14 3/6/2014
17-25 2/9/2014 - 2/22/2014 2/19/14 - 2/24/14 3/20/2014
18-26 2/23/2014 - 3/8/2014 3/5/14 - 3/10/14 4/3/2014
19-01 3/9/2014 - 3/22/2014 3/19/14 - 3/24/14 4/17/2014
20-02 3/23/2014 - 4/5/2014 4/2/14 - 4/7/14 5/1/2014
21-03 4/6/2014 - 4/19/2014 4/16/14 - 4/21/14 5/15/2014
22-04 4/20/2014 - 5/3/2014 4/30/14 - 5/5/14 5/29/2014
23-05 5/4/2014 - 5/17/2014 5/14/14 - 5/19/14 6/12/2014
24-06 5/18/2014 - 5/31/2014 5/28/14 - 6/2/14 6/26/2014
25-07 6/1/2014 - 6/14/2014 6/11/14 - 6/16/14 7/10/2014
26-08 6/15/2014 - 6/28/2014 6/25/14 - 6/30/14 7/24/2014
27-00 6/29/2014 - 6/30/2014 7/9/14 - 7/9/14 8/7/2014
01-09 7/1/2014 - 7/12/2014 7/9/14 - 7/14/14 8/21/2014

 

* Wednesday and Thursday only (Summer Schedule)

 

 

 

 

  • City Payroll

The pay periods are bi-week periods that start on Sunday and end on Saturday. All Hourly Personnel are paid on a 3-week lag-basis.

For example: if you start working 1/13/09– 1/26/09, your earliest paycheck will be 2/9/09

HUNTER COLLEGE - CITY SCHEDULE
PAY DATE SCHEDULE FOR COLLEGE ASSISTANTS/PER DIEMS
07/01/13 - 06/30/14
PR #
PERIOD COVERED
DUE IN PAYROLL
PAYDATE
27
06/23/13
-
06/30/13
07/01/13
07/19/13
1
07/01/13
07/06/13
07/08/13
07/19/13
2
07/07/13
-
07/20/13
07/22/13
08/02/13
3
07/21/13
-
08/03/13
08/05/13
08/16/13
4
08/04/13
-
08/17/13
08/19/13
08/30/13
5
08/18/13
-
08/31/13
09/02/13
09/13/13
6
09/01/13
-
09/14/13
09/16/13
09/27/13
7
09/15/13
-
09/28/13
09/30/13
10/11/13
8
09/29/13
-
10/12/13
10/14/13
10/25/13
9
10/13/13
-
10/26/13
10/28/13
11/08/13
10
10/27/13
-
11/09/13
11/11/13
11/22/13
11
11/10/13
-
11/23/13
11/25/13
12/06/13
12
11/24/13
-
12/07/13
12/09/13
12/20/13
13
12/08/13
-
12/21/13
12/23/13
01/03/14
14
12/22/13
-
01/04/14
01/06/14
01/17/14
15
01/05/14
-
01/18/14
01/20/14
01/31/14
16
01/19/14
-
02/01/14
02/03/14
02/14/14
17
02/02/14
-
02/15/14
02/17/14
02/28/14
18
02/16/14
-
03/01/14
03/03/14
03/14/14
19
03/02/14
-
03/15/14
03/17/14
03/28/14
20
03/16/14
-
03/29/14
03/31/14
04/11/14
21
03/30/14
-
04/12/14
04/14/14
04/25/14
22
04/13/14
-
04/26/14
04/28/14
05/09/14
23
04/27/14
-
05/10/14
05/12/14
05/23/14
24
05/11/14
-
05/24/14
05/26/14
06/06/14
25
05/25/14
-
06/07/14
06/09/14
06/20/14
26
06/08/14
-
06/21/14
06/23/14
07/04/14
27
06/22/14
-
06/30/14
07/02/14
07/18/14
1
07/01/14
-
07/05/14
07/07/14
07/18/14
2
07/06/14
-
07/19/14
07/21/14
08/01/14

 

Appointment/Re-appointment cards

In order for Hourly Personnel to be paid on time:

  • An appointment card from the department must be submitted to Human Resources. Human Resources will forward a copy to the Payroll Department.

  • A timesheet must be received from the department on the “due in Payroll” date.

Delay of Payment

A payment will be delayed if:

  • No appointment card is received.

  • No timesheet is received.

Annual/Sick Leave

Student Aides do not accumulate sick or annual leave.

Hourly Personnel– Must work 500 hours before they can use annual and sick leave. Annual leave must be used prior to the ending of the fiscal year 6/30.

    • Annual Leave : For every 15 hours worked, one hour of annual leave is earned (15 hrs worked=1 hr. A/L)

  • At the beginning of the employee’s 5 th year, for every 11 hours worked, one hour of annual leave is earned (11 hrs worked = 1hr. A/L

    • Sick Leave: For every 20 hours worked, one hour of sick leave is earned (20 hrs. worked=1 hr. S/L)

  • Using Annual/Sick Leave

    • After meeting the 500-hour requirement, all annual leave must be used prior to the end of the fiscal year (6/30). The Supervisor and the Hourly Employee should work out a vacation schedule to exhaust all annual leave prior to this deadline. Annual leave does not carry over to the new fiscal year (7/1).
    • After meeting the 500-hour requirement, all unused sick leave will be carried over to the new fiscal year (7/1).
    • - After working 500 hours in 3 consecutive years it is not necessary to meet the 500-hour requirement. Annual and sick leave can be used as soon as it is earned

Rate Increases

Rate increases are requested by the department, and need the Chair/Director’s approval, the respective Vice President’s approval and the approval of Human Resources.

Social Security and Medicare Tax Status

All College Assistants who wish to be exempt from Social Security and Medicare must meet the following criteria:

  • Must be at least a half time student anywhere in CUNY
  • Must bring a Bursar’s Receipt to the Payroll Department in Room 1501E

 




Payroll Distribution Schedule                                                                   top

 

HUNTER COLLEGE PAYROLL DEPARTMENT
PAYROLL DISTRIBUTION SCHEDULE
STATE CITY
PAY PAY
DATES DATES
   
1/10/2013 STATE HOURS:   1/4/2013 CITY HOURS:
1/24/2013 Minibranch - West Building 1/18/2013 Payroll Dept.-1501 East
2/7/2013 Wednesday: Night Shift Staff 2/1/2013 Thursday: 12:00 pm-4:30pm
2/21/2013 3:00 P.M. - 4:30 P.M. 2/15/2013 Friday: 9:00 am-12:00pm
3/7/2013 All Staff must have a letter 3/1/2013
3/21/2013 of authorization on file in Payroll 3/15/2013
4/4/2013 to pick up checks during this time. 3/29/2013
4/18/2013 4/12/2013
5/2/2013 Regular Distribution: 4/26/2013
5/16/2013 Minibranch - West Building 5/10/2013
5/30/2013 Thursday - 8:00 a.m. - 5:00 p.m. 5/24/2013
6/13/2013 6/7/2013 Summer Hours:
6/27/2013 Office Distribution   6/21/2013 Please note: The College is
7/11/2013 Payroll Dept. - 1501 East 7/5/2013 closed on Fridays and paychecks
7/25/2013 Monday thru Friday except for 7/19/2013 will not be available on Fridays.
8/8/2013 Distribution days and the 8/2/2013
8/22/2013 Tuesday of City Payroll Week 8/16/2013
9/5/2013 8/30/2013
9/19/2013 9/13/2013
10/3/2013 9/27/2013
10/17/2013 10/11/2013
10/31/2013 10/25/2013
11/14/2013 11/8/2013
11/28/2013 11/22/2013
12/12/2013 12/6/2013
12/26/2013 12/20/2013

-- SERVICES --

DIRECT DEPOSIT                                                                                      top


Hunter College participates in the Direct Deposit Program offered by the Office of the State Comptroller Direct deposit offers you a safer faster and easier way to receive your pay. Your paycheck is electronically deposited into an account(s) of your choice. There is no need to wait for a check to clear, and your salary is therefore available to you in advance of a check mailed to your bank by the College or picked up from Check Distribution on payday.

Employees must meet minimal requirements to receive Direct Deposit. For further information, or to pick up a Direct Deposit form, visit the Payroll Office, located in Room 1501 East, or call the Payroll Office at 772-4395.

The Direct Deposit form may be downloaded here: Direct Deposit Form

If you are currently on Direct Deposit in one position and are being paid in an additional title, and your banking information is the same, complete a Direct Deposit Amendment form. The Direct Deposit Amendment form may be downloaded here: Direct Deposit Ammendment

For frequently asked questions about direct deposit click on http://www.osc.state.ny.us/payroll/files/ddfaq.htm. This link will direct you to a page on the New York State Office of the Comptroller's web site.

 

 

 

TAX WITHHOLDING                                                                                  top

Federal and State deduction forms may be obtained in the Payroll Office. You may also download them here:

You may download other deduction forms from the links below:

 

 

SAVINGS BOND PROGRAM                                                                      top

Hunter College participates with City University in the New York City U. S. Savings Bonds Program.

Employees may purchase US Savings bonds through payroll deduction. Series EE Savings Bonds are sold at half of their face value and earn rates based on the market returns of 5-year treasury securities. They are backed by the full faith and credit of the United States and the income they earn is exempt from state and local income taxes. In addition, there are special tax benefits available for investors who use Savings Bonds to save for their children's education.

For more information on US Saving Bonds visit their official web site at www.savingsbonds.gov.

To enroll in the Savings Bond Program, contact the Benefits Office at 772-4512.

National Bond and Trust has a toll free telephone number (1-800-426-9314) for processing requests for:

  • Name Change
  • Deduction Amount Change
  • Denomination Change
  • Beneficiary Change
  • Termination Request

 

 

COLLEGE SAVING PROGRAM                                                                  top

College Savings Program Direct Plan provides New York families with a tax-advantaged way to save for college, and allows City employees to save for college through easy payroll deductions.

Here are some of the highlights of the College Savings Program:

  • Low initial investment amounts
  • Low fees
  • Federal income tax advantages
  • Additional advantages for New York State taxpayers
  • Unlimited account access
  • Broad eligibility
  • Higher contribution limits
  • Gift tax advantages

For further information about this program you can visit www.nysaves.org or contact the Benefits Office at 772-4512.

 

 

PSC/CUNY FEDERAL CREDIT UNION                                                         top

The PSC/CUNY Federal Credit Union offers instructional staff members a wide range of banking services. A not-for-profit organization owned entirely by its members, it provides the following advantages:

  • High Interest on Savings
  • Payroll Deduction
  • CDs and IRA Accounts at favorable rates.
  • Loans
  • Insurance
  • Share Drafts (Checking)
  • Automatic Teller Machine (ATM) Cards
  • Automated Clearing House
  • VISA
  • Home Banking
  • On Line Bill-Payer Services

For more information about becoming a member call 1-212- 354 -2238 or visit the website at www.psccunyfcu.org

 

 

MUNICIPAL CREDIT UNION (MCU)                                                            top 

MCU is a full-service financial institution that offers City employees and Federal or State employees who works in one of the five boroughs,a range of financial services, such as:

  • Checking and savings accounts
  • Visa cards
  • Mortgages
  • Loans
  • ATM access
  • Money market accounts
  • Individual retirement accounts

For information about becoming a member call 1- 212- 238 -3300 or visit the website at www.nymcu.org

 

 

The Earned Income Tax Credit in New York City                                    top

 

http://taxes.about.com/od/deductionscredits/qt/earnedincome.htm

 

 


 

 

 

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mailto:jean.willis@hunter.cuny.edususan.jones-crenshaw@hunter.cuny.edu