Terms of Employment
Appointments to the Hunter College Non-Tax Levy
Payroll are subject to departmental needs and the
financial ability of the College. Non-Tax Levy
Payroll employees have the status of employee-at-will.
Therefore, no one has a contractual right, either
expressed or implied, to remain in Hunter College's
employment. Hunter College may terminate an employee's
employment, or an employee may terminate his/her
employment, without cause and with or without notice,
at any time and for any reason. No supervisor or
other representative of the College has the authority
to enter into any employment agreement that would
be contrary to the employment-at-will policy. Additionally,
there is no time and leave benefits accrued (sick
time, vacation or holiday compensation) nor health
insurance benefits for employees on the Non-Tax
Appointment Package top
The following completed forms and documents are to be forwarded to the Human Resources Department for review:
Full-time students who are United
States citizens or Permanent Residents are exempt from
Social Security and Medicare payroll taxes and possibly
Federal, State and/or City income taxes. A receipt
from the Bursar's Office confirming their full-time
status has to be submitted with their appointment package
in order to receive the exemption.
Students employed under a F-1 or J-1
Visa are generally exempt from Social Security and
Medicare payroll taxes. Such students also may be exempt
from Federal, State and/or City income taxes if the
student's resident country has a tax treaty with the
Upon verification of all forms and
documentation by Human Resources, the Cash Management
Department will establish the employee's appointment.
No employee is allowed to work prior to his or her
appointment, so contact the Cash Management Department after five (5)
days to see if work can commence.
Departments may modify the appointment
(i.e. change in hourly rate or number of hours per
week) at its discretion and must submit a Revised
Appointment Letter. Compensation is based on appropriate
attendance information (hourly rate X hours worked,
annual rate per pay period, etc.). The employment period
begins as stated on the Appointment Letter.
Direct Deposit top
Direct deposit offers you a safer, faster and easier way to receive your pay. Your paycheck is electronically deposited into your account. There is no need to wait for a check to clear, and your salary is therefore available to you in advance of a check mailed to your bank by the College or picked up from Check Distribution on payday.
The Direct Deposit Request/Authorization form may be downloaded here: Cash Management Form
Reappointment Procedures top
Departments must reappoint staff
each fiscal year in order to maintain accurate information
on the status of each employee. Reappointment Letters must
be submitted prior to the beginning of each fiscal
year. Reappointments only require a copy of the Social
Security Card except for those individuals on a visa
and then a new I-9 is also required. The completed
forms are to be submitted to Human Resources Department
Time and Attendance top
The hiring department establishes
the work schedule. Additionally, for hourly employees,
an unpaid mandatory break of at least 30 minutes is
required after working five (5) consecutive hours.
Therefore, it is imperative that your office establishes
and retains a daily sign-in sheet on which the individual
enters their arrival time, lunch break and departure
time. This daily Sign-In-Sheet must be maintained
in accordance with CUNY's Retention Guidelines for
In accordance with the Non-Tax Levy
Bi-Weekly Payroll Schedule, the employee will be required
to submit a Hunter College Bi-Weekly Non-Tax Levy
Timesheet to their Project Director/Supervisor.
The Project Director/Supervisor must verify time and
attendance prior to submitting the Non-Tax Levy Bi-Weekly Attendance
Report and Time Sheet to the Cash Management
Department, Room East 1603, for payroll processing.
The timesheet requires only the total number of hours
per day be entered. In calculating the total number
of hours per day, do not include breaks, lunch or supper
periods. Timesheets must be signed by both the employee
and the Project Director/Supervisor. The Attendance
Report is a Departmental (by account) summary authorizing
payroll payments and must be reviewed and signed by
the Authorized Account Signatory. Departments are responsible
for monitoring the number of hours worked per pay period.
The Department must submit an attendance
report and all corresponding timesheets to the Cash Management Office by the payroll deadline
dates to ensure employees are paid on time. Late submissions
of timesheets may result in employees not being paid
There is a four (4) week lag
between the beginning pay period date versus the actual
pay date. Please refer to the Non-Tax Levy Bi-Weekly Payroll Schedule 2012-2013 and Non-Tax Levy Bi-Weekly Payroll Schedule 2013-2014 , which lists all related information.The Non-Tax Levy Payroll is distributed every other
Thursday in accordance with the schedule above.Checks are distributed from the Mini Branch-B1 level of the West Building between the hours of 8:00 AM and 5:00 PM. For additional days and hours please see the Payroll Office website.