This is a promotional opportunity limited to Permanent Incumbents meeting the requirements of the University Job Specification and Examination notice.
FLSA Status
Non-exempt
Compensation
Level 1A: $36,865* - $49,785
*This amount reflects a 13% salary suppression in effect for the first 24 months of employment only.
Web Site
www.hunter.cuny.edu
Notice Number
SS15183
Closing Date
Open until filled with review of resumes to begin 6/26/08
POSITION DESCRIPTION AN D DUTIES
This position has responsibility for the operation of a major administrative College activity, or difficult administrative and secretarial work in an office with College-wide responsibilities, or in an unusually complex academic department. May perform duties under the lower title, CUNY Office Assistant.
Persons in this position are accountable for rendering quality services in a respectful, courteous and professional manner. In the University’s multicultural environment, incumbents provide consistent assistance to everyone.
There are two assignment levels for the CUNY Administrative Assistant (Level 1 and Level 2).
Assignment Level 1 - Under direction, with wide latitude for the exercise of independent initiative and judgment, performs office or secretarial work in various units, following relevant departmental, College and University procedures. Typical duties are outlined below: Supervision
• Develops and maintains efficient office procedures and methods and trains employees in their use.
• Makes arrangements for and may deliver specialized training.
• Interprets and applies operating procedures, rules and regulations within their assigned area(s).
• Establishes work priorities for a major unit of operation or of several small office engaged in routine clerical functions.
• Conducts job interviews to select subordinate office personnel.
• Supervises preparation of routine and specialized payrolls; reviews adjustments, reports inconsistencies.
• Supervises and coordinates the work of other employees.
• Coordinates the work of others for program activities and events, including registration, room arrangements, travel, fee collection, purchases, etc.
Budget & Transaction Processing
• Maintains departmental accounts and reconciles books.
• Assists in monitoring budgets and expenditures.
• Makes petty cash purchases and keeps records of accounts.
• Coordinates book lists for the department and forwards them to bookstores as directed by department chair/supervisor.
• Borrows and lends materials to and from other libraries, domestically and internationally, through the Interlibrary Loan area.
Communications and Customer Service
• Verifies students’ transcripts, recording grades and grade changes.
• Assists in scheduling special examinations for students.
• Assists in determining admission and advanced standing eligibility.
• Prepares class schedules; reserves rooms and equipment, and communicates assignments.
• Provides information regarding College, Department, and University regulations.
D ocumentation
• Expedites and prepares drafts for the Chair or Director, if authorized.
• Formats and types complex reports using typewriter, word processor, computer or other document preparation equipment.
• Prepares documents from diverse materials including academic, scientific or technical data.
• Prepares complex statistical reports and related charts and graphs.
• Drafts and edits written or visual material, including routine publications and catalogues; coordinates publication of the same.
• Drafts routine and complex correspondence.
• Prepares and coordinates the distribution of recruitment materials.
• May take dictation and/or transcribes notes, if necessary.
QUALIFICATION REQUIREMENTS
Minimum Requirements:
Proof of meeting qualification requirements is needed before the close of a Civil Service Examination filing period. You may be asked to provide proof of meeting these requirements at any time between your application and the close of the filing period.
1. Permanent status as a CUNY Office Assistant at Assignment Level 1 (Pay Level 3), Assignment Level 2 (Pay Level 4), CUNY Secretarial Assistant of Mail/Message Services Worker.
Candidates who meet the above requirements must also meet requirements 2 - 4 after the close of the filing period.
2. Candidates must take and pass a job-related Civil Service Examination that measures critical competencies for the position.
3. Candidates may be asked to demonstrate technical competence in using job-related software (e.g., word processing or other).
Other Work Requirements:
• Incumbents need a high level of stress tolerance, adaptability and flexibility.
• Being committed to the success of one’s Department, College and of the University is essential, as is an orientation toward providing service.
• Incumbents must be self-directed and self-motivated, as well as being able to provide direction to and motivate others.
• There is often a substantial amount of time answering the telephone, engaging in work-related telephone calls, and handing telephone messages.
• This position might require extended periods of time sitting or other sedentary activity.
• Incumbents in this title spend a lot of time making or maintaining contact with others face-to-face, via telephone, and through written communication, including electronic mail.
• There is a high level of repetition in both physical activities (e.g., typing) and mental activities (e.g., recordkeeping).
• The incumbent of this position often work as a member of a team and is accountable to other team members.
• This job requires a high level of accuracy in the performance of job duties.
TO APPLY
Send cover letter and resume to:
Address:
CAA Vacancy
Hunter College Campus Schools
71 East 94 th Street
New York, NY 10128
Email: jobs@hccs.hunter.cuny.edu
Office of AccessABILITY (for Students with Disabilities)
Position Detail
FLSA Status
Non-exempt
Compensation
$22.14* - $25.02/hr, based on experience and credentials
*This amount reflects a 13% salary suppression in effect for the first 24 months of employment only.
Web Site
www.hunter.cuny.edu
Notice Number
SS14208
Closing Date
Open until filled
POSITION DESCRIPTION AN D DUTIES
This class of positions provides various services to disabled students. There are two assignment levels within this class. The following are typical tasks within this class of positions. Employees may perform other related duties for the purpose of providing support services to disabled students. Depending upon the needs of service, the duties of this position may require the use of one’s own automobile in the performance of official duties; moreover, these duties may be performed on campus or at the student’s home. Positions report to the College Director of Services for Students With Disabilities, or equivalent. Upon application to the University Personnel Director, a college may utilize this title for persons who are to provide similar services to disabled employees.
Level 2 - Examples of typical tasks:
• Provide academic advising for students in transition and those in need of temporary accommodations.
• Provide academic advisement to students during pre registration and registration period.
• Participate in Advisory program activities, including academic and personal enrichment workshops and conferences.
• Enroll new students who request services from the Office of AccessABILITY and determine their accommodations based on their documentation.
• Service a caseload of students already receiving services/support through the Office of AccessABILITY.
• Counsel and advocate based on students’ documentation.
• Plan and conduct inter and intra college workshops, to distribute information about the program services.
• Conduct individual and group counseling sessions.
• Provide mediation and work as a liaison between the staff, faculty and students.
• Collaborate with other program counselors and coordinators in the design and implementation of in-service training programs for tutors, proctors, readers and academic assistants.
• Attend intra and inter departmental meetings.
• Maintain files for follow up and reporting purposes.
• Maintain and provide reports to the program Director as requested.
QUALIFICATION REQUIREMENTS
Minimum Requirements:
A baccalaureate degree from an accredited institution of higher education and four years of related work experience OR
Education and/or work experience that is equivalent to the above.
Preferred Qualifications:
Advanced coursework or degree in Psychology, Disabilities, Counseling, and/or Social Work or a related field with two+ years of experience in Student Services or higher education is a preferred.
